Organisational
Coaching Tip
Finding the
Missing Piece of the Puzzle
Ever feel like
you are trying to hard to make things work but aren’t getting anywhere – it’s
just not working? Well most often it’s
because there is something missing. Below
are 7 key pieces to the puzzle of coping in todays fast changing sport
environment that most organisations are trying to come to grips with one or
more may help you.
7 Simple Tips -
you may find resistance to implementing them simply because they are new and
take time. If you can get past that
resistance either in yourself or in others you will find it really helps you a
huge amount, not just a little but will make your jobs 1000 times easier next
year.
For more information on this see the volunteer tool
kit http://results.badminton.org.nz/Volunteers/
1) Pick Your Top 3 Priorities – write down your goals for your organisation and
pick the top 2 or 3 that you must do – your top priorities. Raise these at each meeting. Delegate all goals among your volunteers so
they take charge of them.
2) Pick 1 Person to Focus on Leading People - Have 1 leader e.g. President or someone
who has good people skills whose main job is to talk to them, make sure they
are supported, focused and involved. Not
looking over their shoulder but knowing what is going on. If done well this is a full time job.
3) Recruit a Volunteer Coordinator – recruit someone to recruit for you (this is their
only job) rather than recruiting 10 people just get 1 who can help you recruit.
Ask your parent body to help it you can’t do this. Once recruited get them to:
a) Split up
the Job Roles -
small roles lots of people - write short job outlines for each role (a few
lines).
b) Recruit
the Key People -
you need so you can go to the AGM with a full team of people ready to do their
job rather than electing 1st and trying to figure out the roles
later.
c) Help
Train Junior Clubs in Recruiting Parents - asking parents to do 3 duties a year is not hard
for the right person and you will get 10 parents to cover duties rather than
relying on 1 person – small jobs lots of roles.
4) Delegate Duties and Control
a) Make sure
everyone on the committee (and have roles off committee too) has a role and a
goal.
b) Ask each to
do a simple 1 page plan for their role.
c) Approve and
discuss the plan at a volunteer / committee meeting, give them a budget then
let them get on with it.
5) Promote Yourselves Till it Works.
a) Make sure
you both advertise your organisation – get funding to cover it if necessary
with a contact phone number.
b) Recruit a
promotions person and give them a budget and membership target.
c) Get them to
try things out until you get lots of calls and know it is working.
6) Communicate and Welcome People - make sure
people are talked to. Keep in touch with
members with newsletters even those that don’t turn up regularly. Hand out an info pack about the organisation
to visitors and members look after members who hit trouble. Create a happy environment no matter how big
or small you are.
7) Cater to Casual and Serious Players – Get funding for a coach and use that to offer
training to your members. If a club this
can be done one 1 or 2 courts or on a separate night. Make one night or 1 part social and the other
for serious players. For serious player
have coaching and hard games. Do this
for juniors and seniors and you will retain players and increase attendance.
Cliff
Freeman